To become a Secretary you must be good in communications skills, written and verbal.
Secretarial is a career path open to everyone. Most secretaries have full-time schedules, though those who work from home may have schedules that are more flexible. Secretaries often handle confidential information, so they must be discreet and respectful of their employers and clients. To find out if this career is something for you, take one of our entirely free career quizzes.
High school graduates or GED holders who are experienced in using computers (word processing, spreadsheets) generally qualify for positions at the entry-level. After completing their high school education, those interested in this field can take courses in office procedures and word processing techniques at community colleges or technical schools, and there are also temporary placement agencies that offer education in spreadsheet or word processing.
Administrative assistants and secretaries generally learn the required skills via on-the-job training that usually will last for just a few weeks. They will discover all about administrative procedures and how to prepare or store documents. To see if this track may be your cup of tea, take a free career test.
Secretaries are fulfilling important positions within the office setting. The phrase “secretary” is widely used and these professionals have responsibilities that may range from simple tasks to making crucial decisions. Secretaries are the gatekeepers of many businesses and corporations as they often are the first contact person between company and customer.
Secretaries must command computer skills because computers are vital tools in any organization nowadays. Proper phone etiquette is as well a crucial skill and secretaries should always make good and decent impression with customers or other relations. Secretaries must be able to work with anyone in our outside their business, so well-developed human and communication competencies are crucial as well.
Employers may require can varying education and certification for secretary positions, and entry jobs in general will only require basic education, whereas executive and top-level secretary positions call for a college degree that relates to the industry field of the employer. Certification and continuing education is in that type of positions absolutely necessary.
Secretaries are expected to greet callers and deal with information requests. They will maintain electronic and paper files, compile data for statistical reports and expenses and type a company’s correspondence. They will arrange and schedule business travel and meetings, and make appointments. One of the more attractive office positions is the job of a personal secretary or PA (personal assistant), and those who command several foreign languages will never have a hard time finding proper employment.
The job title of a company secretary is rather confusing because a company secretary has got nothing to do with the usual secretarial work. Their work is more of a legal and/or fiscal adviser in a corporate industry setting. A company secretary forms an indispensable part of a corporate house.
Role And Responsibility:
The role and responsibilities of a company secretary depend largely on the size of the company that he or she is associated with, and a company secretary has been given the title of principle officer by law of the company.
A company secretary handles the legal and/or fiscal part of the administration and is responsible for keeping track of the financial accounts of the company. He manages the public matters of a company in case it goes public, and is required to manage all the inter-corporate investments and matters related to loans. Company secretaries are supposed to look after all the meetings which are related to the board of directors of the company, and they are responsible for handling the matters related to sales tax, labor laws, excise laws, or corporate laws.
A company secretary looks into the specifications of the applications for appointments or remuneration and helps projects, licenses, or permits in getting approved.
As a typist or word processor operator, you would use a computer to produce letters, reports and other documents.
A typist job duties include:
Career Goals For Typist:
Accounts clerks keep financial records and help to prepare accounts in all types of business. Accountants Clerks must hold certificates in bookkeeping as well certificates in accounting. The job duties of an Accounts Clerk include:
As a payroll administrator clerk, it would be your job to make sure that people are paid correctly and on time. You might work in a company’s finance department, or for a bureau that provides payroll services for other companies. Payroll Administrator job duties include:
Career Goals For Payroll Administrator:
Receptionists are the first point of contact for an organization. They work in all kinds of settings, including businesses, schools, hospitals and sports centers. Receptionists’ job duties include:
Receptionists must have excellent computer and clerical skills, they must be competent in typing, filing, answering phones, and command Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. On top of that, they must have excellent interpersonal and communications skills, and they are required to understand how to present themselves verbally, non-verbally, and in appearance.